Mailroom Manager

Boca Raton, FL
Full Time
Experienced
Join the BrightKey team as a Mailroom Manager.  The Mailroom Manager is responsible for overseeing daily operations of the corporate mailroom and front office support functions in a large corporate environment. This position manages a team of 2 employees at a client site which handles mail distribution, shipping/receiving, and general administrative and corporate office support. The ideal candidate will be a hands-on leader with strong organizational, communication, leadership and multitasking skills who can balance management responsibilities with day-to-day operational work.

 
Compensation & Benefits:
  • Starting Pay Range: $22.00 – $24.00 per hour
  • Company offers Medical, Dental, Vision and additional insurance options
  • Participation in company 401k program
  • Paid holidays and paid time off
Location & Hours:
  • On-site in Boca Raton, Florida
  • Monday through Friday (first shift/full-time)
  • Daily Schedule: 7:00am – 3:30pm (may vary)

Key Requirements for the Mail Services Manager Position:
  • 3–5 years of experience in mailroom, facilities, or office services management.
  • Experience working in a mailroom, including sorting, screening, and metering mail and packages.
  • Prior supervisory or team leadership experience strongly preferred.
  • Experience in a large corporate or multi-department office environment preferred.
  • Excellent customer service skills and the ability to work with a high degree of professionalism.
  • Familiarly with different types of mailroom equipment such as postage meters, folding & inserting machines, scales, scanners, etc. 
Additional Requirements for the Position:
  • Strong leadership and communication skills
  • Excellent organizational and time management abilities
  • Proficiency with office and business software including Microsoft Excel and Outlook
  • Able to work onsite with clients and support the relationship between BrightKey and our client’s representatives
  • Ability to lift and move packages up to 75lbs as needed

 


Responsibilities of the Mail Services Manager:

Team Leadership
  • Supervise and support a team of mailroom, reception, and administrative staff.
  • Provide training, coaching, and performance feedback to ensure high-quality service delivery.
  • Schedule and assign daily tasks to ensure coverage and workflow efficiency.
  • Foster a positive, customer-focused team culture.
Mailroom Operations
  • Oversee all incoming and outgoing mail, packages, and courier deliveries.
  • Ensure timely sorting, distribution, and delivery of mail throughout the corporate office.
  • Manage relationships with postal and delivery vendors (e.g., USPS, FedEx, UPS).
  • Monitor mailroom equipment and supplies, arranging maintenance or replacement as needed.
Process Improvement & Compliance
  • Develop and maintain mailroom and front office procedures to ensure consistency and accuracy.
  • Identify opportunities to improve efficiency and service quality through process or technology enhancements.
  • Maintain compliance with company policies and confidentiality standards.
Hands-On Responsibilities
  • Assist with mail sorting, deliveries, and special projects during peak periods or staff shortages.
  • Provide backup coverage for reception or administrative tasks when necessary.
  • Backup Driver for USPS deliveries and pickups (company vehicle).
 
Offer of employment is contingent upon completing a background investigation and drug screening.

BrightKey is dedicated to being an organization where all employees are treated with dignity and respect.  We expect all our employees to maintain a workplace free from harassment and discrimination.  Our focus is on merit-based standards in all hiring, promoting, performance evaluations and employment decisions. We strive to be a workplace where individuals of all backgrounds can succeed and thrive, regardless of race, religion, national origin, gender, sexual orientation, age, marital status, veteran, or disability status.







OMM-011626
Mailroom Manager
Mail Processing
Mail Sorting
 
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